Agenda and minutes
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Note: If you wish to attend the Committee please email memberservices@northdevon.gov.uk by noon Monday 10 August 2020. This will be a virtual meeting and will be conducted in line with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020. Please be aware that when you take part in a virtual meeting your phone number and/or your email address will be visible to councillors and officers of North Devon Council attending the committee but will not be visible to members of the public or others. This is required to allow you to be identified on Microsoft Teams, the software used by the Council to hold virtual committees, and will not be used for any other purpose by the Council. For more information, or to exercise your rights, please see www.northdevon.gov.uk/privacy.
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Virtual meetings procedure - briefing and etiquette Chair to report. Minutes: The Chair outlined the virtual meeting procedure and etiquette to the Committee and attendees. |
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Apologies for Absence Minutes: Apologies for absence were received from Councillor Wilkinson. |
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To approve as a correct record the minutes of the meeting held on 4th February 2020 PDF 228 KB (attached). Minutes: RESOLVED that the minutes of the meeting held on 4th February 2020 (circulated previously), be approved as a correct record and signed by the Chair. |
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Declarations of Interest
Minutes: The following declarations of interest were announced:
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Designated Person Port Marine Safety Code Audit Report- Ilfracombe and Lynmouth Harbours PDF 54 KB Report by Health and Safety Manager, (attached). Minutes: The Board noted the Designated Person Port Marine Safety Code Audit Report – Ilfracombe and Lynmouth Harbours (circulated previously).
The Designated Person confirmed that the Marine Safety Management System was working effectively thus ensuring compliance with the Port Marine Safety Code.
The Designated Person gave the Board the following updates:
· ABPmer, an environmental consultant firm based in Southampton, had completed their external audit · Hand rail works were still to be carried out at the inner steps on Old Quay Head · Installation of three new electrical conduits on Old Quay Head were ongoing · Ground chain works in the harbour to be carried out in the winter of 2020 · The Footpath from the Harbour to St. Nicolas’s Chapel was cordoned off while works were carried out to the wall · The Aid to Navigation lights were tripping out caused by a wiring fault. The recent preliminary inspection by NavMoor, an Aids to navigation Solutions Company, had indicated the wiring may need replacing. The use of solar powered lighting was being investigated by the Harbour Master · The Waste Shark hoist had now been tested and certified in accordance with the Lifting Operations and Lifting ... view the full minutes text for item 53. |
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Designated Person Role PDF 64 KB Report by Harbour Master, (attached). Additional documents: Minutes: The Board considered the Designated Person Role report, (circulated previously), by the Harbour Master.
The following updates were received:
RESOLVED that the Designated Person for Ilfracombe and Lynmouth Harbours remained as the currently appointed individual, that being the Head of Resources Mr Jon Triggs. |
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Ilfracombe Harbour Environmental Management Plan PDF 40 KB Report by Harbour Master, (attached). Additional documents: Minutes: The Board considered the Ilfracombe Harbour Environmental Management Plan report and Plan (circulated previously), by the Harbour Master.
The Harbour Master gave the Board the following update:
In response to a question about whether the Environment Act 1990 should be specifically mentioned in the introduction. The Harbour Master replied that it was stated that the list of legislation and Acts used was not exhaustive but that this would be picked up at the next review.
RESOLVED that the Ilfracombe Harbour Environmental Management Plan be adopted. |
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Ilfracombe Harbour Marine Emergency Plan PDF 40 KB Report by Harbour Master, (attached). Additional documents: Minutes: The Board considered the Ilfracombe Harbour Marine Emergency Plan (circulated previously), by the Harbour Master.
The Harbour Master gave the Board the following update:
RESOLVED that the Ilfracombe Harbour Marine Emergency Plan be adopted. |
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Ilfracombe Harbour Edge Protection Policy PDF 39 KB Report by Harbour Master, (attached). Additional documents: Minutes: The Board considered the Ilfracombe Harbour Edge Protection Policy (circulated previously), by the Harbour Master.
The Harbour Master gave the Board the following updates:
RESOLVED that the Ilfracombe Harbour Edge Protection Policy and Plans be adopted. |
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Three Month Waiver of Harbour Fees 2021-2022 PDF 25 KB Report by Harbour Master, to follow. Additional documents: Minutes: The Board considered the Three Month Waiver of Mooring Harbour Fees 2021/22 (circulated previously), by the Harbour Master.
The Harbour Master gave the Board the following update:
The Head of Resources gave the Board the following update:
The Chair re-declared his personal interest in this item as abstained from any vote.
RECOMMENDED that the waiver of three months harbour mooring fees for the year 2021/22 be adopted by Council. |
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Aids to Navigation Update Harbour Master to report. Minutes: The Harbour Master provided the Board with an update on Aids to Navigation as follows:
The Head of Resources advised the Board that this project would be seen as an ‘invest to save’ opportunity. Although the initial set up costs would be high this would be offset by lower running costs over the longer term.
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Harbour Security Update Harbour Master to report. Minutes: The Harbour Master gave the Board an update on Harbour Security.
The Board received the following updates:
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Infrastructure Update Harbour Master to report. Minutes: The Harbour Master gave the Board an Infrastructure update.
The Board received the following updates:
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Ilfracombe Harbour Community Forum PDF 79 KB Minutes of communications with Harbour Forum Members between 21st July and 24th July 2020, (attached). Minutes: The Board noted the update from the Ilfracombe Harbour Community Forum (circulated previously), report by the Chairman of the Community Forum.
The Chairman of the Ilfracombe Harbour Community Forum gave the Board an update as follows:
The Chair updated the Board that a meeting between North Devon Council and Devon County Council regarding highways issues along Quay Road was happening that day and an update would be passed along to members.
Mr Gear added that Ilfracombe Town Council had agreed to allocate monies to help with the Quay Road parking situation.
The Harbour Master confirmed to the Board that the works on the old Toll Booths was on hold due to the Covid-19 crisis but that it was still planned to move them to Victoria Pleasure ground.
The Head of Resources advised the Board that the North Devon Council carpark was to remain open. |
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External Port Marine Safety Code Audit Report PDF 40 KB Report by Harbour Master, (attached) Additional documents: Minutes: The Board noted the External Port Marine Safety Code Audit report (circulated previously).
The Harbour Master gave the Board the following updates:
In response to a question on why there was no mention of boat lifts. The Harbour Master advised the Board that this was a stand-alone document and was up-to-date. |
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Future Projects Harbour Master to report. Minutes: The Harbour Master gave the Board an update on Future Projects as follows:
The Head of Resources outlined to the Board the enormous amount of work that had been undertaken by the Harbour Master over the last few months to enable the Harbour to re-open safely; with regular ongoing dialogue with the operators to ensure their risk assessments were in place and they were fully aware and updated of government guidance. The Head of Resources and the Board passed on their thanks and appreciation to the Harbour Master and her assistant for the excellent work they had both done to have the Harbour up and running so effectively.
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