Agenda and minutes
Venue: Virtual - Online meeting. View directions
Note: If you wish to attend the Committee please email ms.isaac@btinternet.com : AT LEAST 2 WORKING DAYS BEFORE THE ACTUAL MEETING. This will be a virtual meeting and will be conducted in line with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.
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Apologies for absence Minutes: Apologies were received from Councillor Lovering. |
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To approve the correct record of the minutes of the meeting held on 7th February 2020 PDF 218 KB (attached). Minutes: (i) RESOLVED that the minutes of the meeting held on 7th February 2020 (previously circulated) be approved as a correct record and signed by the Chairman.
(ii) Matters Arising – There were no matters arising
The Chairman and Committee expressed their thanks to the Crematorium Manager and staff for their continued work during the current difficult times. |
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Items brought forward which, in the opinion of the Chair, should be considered by the meeting as a matter of urgency. Minutes: Nil. |
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Declarations of Interest Minutes: There were no declarations of interest declared.
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Crematorium Matters PDF 237 KB Report by Crematorium Manager (attached). Minutes: The Joint Committee considered a report by the Crematorium Manager (previously circulated).
i) Solar Panels
It was noted that due to the Covid 19 crisis there had been no developments
ii) Achievements
It was noted:
a) That the Aspen Flower area frame (not roofing) was completed on the day the Covid shutdown was announced. The contractor did some safety works (fencing and waterproof cover) to prevent damage. It was hoped works will be completed by mid-June.
b) That both cremators were re-lined immediately prior to the Covid-peak. The Barnstaple Hotel provided free key-worker accommodation for the engineers after their hotel closed. Without their support the work would have been very difficult to complete.
c) That the new logo caskets were now in use after the sourcing was switched to the UK (originally China). There had been increased costs.
iii) Staffing
It was noted:
a) That the new technician had started work on 6th April.
b) That a new lead Medical Referee (Dr Nick Relph) had been appointed by the Ministry of Justice. The previous post-holder (Dr Loveden) remained in a deputy role to support the crematorium during the Covid crisis.
iv) Covid Crisis Update
It was noted:
In answer to a question from a Member the Crematorium Manager stated that if there was a second Covid spike he was confident that the Crematorium would be able to manage and plans were in place. The Treasurer reported that Devon County Council was the responsible local authority for Covid planning and were producing in consultation with District Council’s and Crematoria an Outbreak Management Plan by the end of June 2020 in case there was a second Covid spike. v) Metals Recycling Charity Award
It was noted that Over and Above (maternity bereavement suite) had been nominated for the next award (July) as previously reported and the subsequent nomination list:
Clarity Calvert Trust |
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Report by Treasurer (attached). Minutes: The Joint Committee considered the outturn report 2019/20 by the Treasurer (previously circulated).
RESOLVED:
i) That the Outturn Report 2019/20 be noted.
ii) That the following Reserves and Balances be approved:
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Dates of future meetings:
Minutes: The following dates for future meetings were noted:
Friday 7th August 2020 @ 2.30 p.m. Friday 6th November 2020 @ 2.30 p.m. Friday 5th February 2021 @ 2.30 p.m.
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