Agenda item

Designated Person Audit Report.

Report by Health and Safety Officer.  (Attached).


The Head of Resources provided the Board with an update following the quarterly designated person audit held on 15th and 16th May 2019 (circulated previously) in respect of the actions undertaken following the previous audit inspection, risk management and conclusions reached.


The Designated Person confirmed that the Marine Safety Management System was working effectively thus ensuring compliance with the Port Marine Safety Code.


The audit inspection had been carried out at both Ilfracombe and Lynmouth Harbours and the following updates were given by the Harbour Master:




·         The replacement programme for the aluminium railings was continuing

·         The laser scan of Ilfracombe Harbour which had commenced would give a high definition picture of the Harbour and highlight any structural failures

·         The leading lights at Ilfracombe harbour if they failed would need replacing in pairs.  The manufacturer that supplied the lights previously was no longer in business

·         A quote had been received to replace the set of leading lights which had come in at £7,000

·         An annual maintenance budget for the Aids to Navigation (AtoN) of £2,000 was proposed for both Harbours

·         A request for a member of the Harbour Board was made by the Harbour Master to sit on a Security Advisory Committee which met twice a year, in response to this request Mr Cleary volunteered himself

·         A local artist had been secured to create an exhibition of works using driftwood and stone to be displayed in the waiting room at the Harbour

·         When the pier was built in 1999 the lintels installed were not correctly positioned and with the storms in January the structure finally failed; confirmed that structural repair had now taken place

·         The Harbour Master was looking at different Fender systems and would report back findings to Board Members

·         The Trade waste bins had now been relocated to outside the Fishermen’s compound and there was now a twice weekly collection to keep up with demand

·         The oil waste tank was not very accessible so re-fencing would enable access to the tank without the need to enter the main compound

·         The risk assessment for livestock in the Harbour had been completed




·         Research had been carried out to find a solution to the issue of hand rails needed to access vessels from the Harbour wall and which were not visible above the wall level.  A railing had been found which could be clipped to the wall when in use then unclipped when not in use

·         There was to be a meeting with the Environment Agency to discuss gated access requirements at the site of the flood defence wall

·         Signage was to be erected at the flood wall end of the Harbour Arm advising that the Arm was for emergency use only

·         Signs were to be installed at the top and bottom of the slipway advising that the area was a working Harbour and that access was restricted to Harbour users and escorted passengers


          RESOLVED that the findings of the Designated Audit Person’s

          report be noted.



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