Agenda and minutes

Extraordinary, Council
Monday, 15th April, 2019 6.00 pm

Venue: Barum Room - Brynsworthy. View directions

Contact: Corporate and Community Services  01271 388253

Items
No. Item

123.

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Bonds, Roome and White.

 

As Councillor White was currently in hospital, Council requested that a card be sent.  (NOTE: Sadly Councillor White’s passing was reported shortly after the meeting.)

124.

Chairman's announcements

Minutes:

(a)

The Chairman reminded Members, Officers and members of the public in attendance of the housekeeping procedure rules.

 

(b)

Councillor Worden advised Council that there were 13 Councillors who were not standing for re-election on 2nd May 2019.  He thanked those Councillors who were retiring from public office, a number of which had been long standing including Councillors Brailey, Moore and Webber. 

 

125.

Replies to any questions submitted by the Public and/or to receive Petitions under Part 4, Council Procedures Rules, Paragraphs 8 and 9 of the Constitution

Minutes:

There were no questions submitted by the Public and/or Petitions received under Part 4, Council Procedures Rules, Paragraphs 8 and 9 of the Constitution.

126.

To consider motions of which notice has been submitted by Members in accordance with Part 4, Council Procedure Rules, Paragraph 11 of the Constitution

Minutes:

There were no notice of motions submitted by Members in accordance with Part 4, Council Procedure Rules, Paragraph 11 of the Constitution.

127.

Declarations of Interest

(NB. Members only need to re-declare any interests previously declared at Committee and Sub-Committee meetings if the item is discussed at Council).

 

Minutes:

There were no declarations of interest announced.

128.

Chairman's replies to any questions to Council by Members submitted under Part 4, Council Procedures Rules, Paragraph 10 of the Constitution

Minutes:

There were no questions submitted to Council by Members under Part 4, Council Procedures Rules, Paragraph 10 of the Constitution.

129.

Adoption of Constitution pdf icon PDF 55 KB

Report by Head of Corporate and Community (attached).

Additional documents:

Minutes:

Council considered a report by the Head of Corporate and Community (circulated previously) regarding the adoption of the Constitution.

 

The Head of Corporate and Community highlighted the following:

 

·         Review of the existing governance arrangements that had been undertaken following the decision by Council in July 2018.  Council at its meeting in February 2019 gave a steer that the Committee system was the preferred option.

·         The current Council Executive structure.

·         The proposed Committee structure.

·         The composition and remit of the proposed Strategy and Resources Committee which would replace the Executive.

·         The composition and remit of the proposed Policy Development Committee which would replace the Overview and Scrutiny Committee.

·         The composition and remit of the proposed Licensing and Community Safety Committee which would replace the Licensing Committee.

·         The composition and remit of the proposed Governance Committee which amalgamated the Audit, Ethics and Personnel Committees.

·         The main criteria that was taken into consideration in the review of the governance arrangements.

·         Requirements needed to ensure that a new committee system would work effectively which included: collaborative approach, working together on issues, disciplined approach and long term view.

·         Once a new committee system had been adopted, the Council would not be able to revert to an Executive system for a period of 5 years.   It was recommended that the revised Constitution be reviewed after a period of 12 months.

 

In response to questions, the Head of Corporate and Community advised that it was a legislative requirement that a political group must consist of a minimum of three Members.  The wording of the Head of Place’s delegated power paragraph 7.2. (c), could be amended and approved at the Annual Council meeting.  Firstly, he would liaise with the appropriate Planning Officers and then contact Group Leaders regarding the revised wording prior to Annual Council.  If this was not possible, then Council could amend the wording at a future meeting.

                                     

Councillor Biederman arrived.

 

It was moved by Councillor Prowse and seconded by Councillor Gubb “that  the revised Constitution as shown in Appendix 1 be adopted as from 1st May 2019 and that the revised Constitution be reviewed after 12 months.”

 

RESOLVED:

 

(a)

that  the revised Constitution as shown in Appendix 1 be adopted as from 1st May 2019; and

 

(b)

that the revised Constitution be reviewed after 12 months.

 

130.

Proposed Committee Timetable 2019/20 pdf icon PDF 95 KB

Report by Head of Corporate and Community (attached).

Additional documents:

Minutes:

Council considered a report by the Head of Corporate and Community (circulated previously) regarding the adoption of the proposed Committee Timetable for 2019/20.

 

The Head of Corporate and Community advised that Appendix A reflected the committee structure as adopted on the previous item.  The structure highlighted the current model and principles for scheduling, with the exception of the Licensing and Community Safety Committee which had been scheduled bi-monthly.

 

It was moved by Councillor Chesters and seconded by Councillor Tucker “that

following the previous decision made by Council regarding the Governance

arrangements for the Council, the timetable of Council and Committee meetings for 2019/2020 as detailed in Appendix A be adopted subject to the Licensing and Community Safety Committee being scheduled on a monthly basis.”

 

RESOLVED that following the previous decision made by Council regarding the Governance arrangements for the Council, the timetable of Council and Committee meetings for 2019/2020 as detailed in Appendix A be adopted subject to the Licensing and Community Safety Committee being scheduled on a monthly basis.

 

The Head of Corporate and Community Services left the meeting.

131.

Head of Paid Service: Remuneration pdf icon PDF 111 KB

Report by Human Resources Manager (attached).

Minutes:

Council considered a report by the Human Resources Manager (circulated previously) regarding setting the salary for the Head of Paid Service post.

 

It was moved by Councillor Brailey and seconded by Councillor Edmunds “that the report and suggested salary for the Head of Paid Service, as outlined in paragraph 5.1, be approved.”

 

RESOLVED that the report and suggested salary for the Head of Paid Service, as outlined in paragraph 5.1, be approved.

 

132.

Head of Paid Service: Appointment pdf icon PDF 13 KB

Report by Human Resources Manager (attached).

Minutes:

Council considered a report by the Human Resources Manager (circulated previously) regarding the appointment to the post of Head of Paid Service.

 

It was moved by Councillor Brailey and seconded by Councillor Patrinos “that the recommendation to make an offer of appointment to Ken Miles for the position of Head of Paid Service be approved.”

 

RESOLVED that the recommendation to make an offer of appointment to Ken Miles for the position of Head of Paid Service be approved.

 

Councillor Brailey thanked all Councillors and officers for the support that they had given him as Leader of the Council.

133.

Appointment of Returning Officer and Electoral Registration Officer pdf icon PDF 52 KB

Report by Chief Executive (attached)

Minutes:

Council considered a report by the Chief Executive (circulated previously) regarding the appointment of a Returning Officer and Electoral Registration Officer.

 

It was moved by Councillor Brailey and seconded by Councillor Worden “that Ken Miles be appointed as Returning Officer and Electoral Registration Officer with effect from 31st  May 2019, subject to the prior acceptance of the role of Head of Paid Service.”

 

RESOLVED that Ken Miles be appointed as Returning Officer and Electoral Registration Officer with effect from 31st  May 2019, subject to the prior acceptance of the role of Head of Paid Service.