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Agenda and draft minutes
 

Agenda and draft minutes

Venue: Barum Room - Brynsworthy. View directions

Contact: Corporate and Community Services  01271 388253

Note: No recording available, as was Private Meeting 

Items
No. Item

110.

Apologies for absence

Minutes:

There were no apologies for absence received.

111.

Leader's announcements

Minutes:

The Leader reminded Members and Officers present of the housekeeping procedure rules.

112.

Declarations of Interests

(Please complete the enclosed form or telephone the Corporate and Community Services Unit to prepare a form for your signature before the meeting.  Interests must be re-declared when the item is called, and Councillors must leave the room if necessary).

 

Minutes:

There were no declarations of interest announced.

113.

Exclusion of Public and Press and Restriction of Documents

RECOMMENDED:

 

(a)

That under the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 (as amended), as made under the Local Government Act 2000, the public and press be excluded from the meeting as it involves the likely disclosure of exempt information as defined by Paragraph 3 Part 1 of Schedule 12A of the Act (as amended from time to time), namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

(b)

That all documents and reports relating to the item be confirmed as “Not for Publication".

 

 

 

Minutes:

RESOLVED:

 

(a)

That under the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 (as amended), as made under the Local Government Act 2000, the public and press be excluded from the meeting as it involved the likely disclosure of exempt information as defined by Paragraph 3 Part 1 of Schedule 12A of the Act (as amended from time to time), namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

(b)

That all documents and reports relating to the item be confirmed as “Not for Publication".

 

 

114.

Leisure Provision at Seven Brethren

Report by Contracts Delivery Manager (attached).

Minutes:

The Executive considered a report by the Contracts Delivery Manager (circulated previously), the options and/or alternatives and other relevant facts set out in the report regarding Leisure Provision at Seven Brethren.

 

The Executive noted the following typographical errors in the report:

 

·         Paragraph 2.2 – be amended to “That Executive approve the following:”

·         Paragraph 4.5 – second line be amended to “20m x 8.5 m learner pool”

 

The Head of Place provided the Executive with an update on the Seven Brethren project. 

 

The Contracts Delivery Manager and Parks, Leisure and Culture Officer highlighted the following:

 

·         Analysis of the current leisure provision in North Devon.

·         Proposals for a new Leisure Centre provision submitted by the tenderer.

·         Leisure Centre usage over the past 12 months. 

·         Leisure Centre current usage groups

·         Costs and sources of external funding.

·         Prudential borrowing requirements for the Council.

·         Further opportunities available to the Council in relation to borrowing, costs and contract clauses.

·         In addition to the construction costs a budget was required for fixtures, fittings, equipment, soft landscaping and planning related fees.  The contractor would then be responsible for ensuring that equipment was maintained and kept up-to-date.

 

In response to questions, the Contracts Manager advised the following:

 

·         The new Leisure Centre provision would complement the Tarka Tennis Centre, Falcon Gymnastics Academy and the new Artificial Grass Pitch.

·         The car park would still be owned by the Council and the current number of car parking spaces would be re-provided on the new site.

·         Appropriate bonds and insurances would be in place for the Council should the construction company or contractor become bankrupt at any stage.

·         The reasons why some contractors had pulled out of the tendering process.

·         The business case would include all works required at the Ilfracombe Swimming Pool.

 

The Head of Resources highlighted the following:

 

·         Revenue Budget for 2019/20 and potential risks for future funding in relation to Business Rates Retention and the New Homes Bonus.

·         Local Government Finance funding reforms planned for 2020/21 and uncertainty over future funding.

·         Reminder of the business Cases for capital funds which had been approved by Council on 25th February 2019 and the Council’s borrowing requirements for some of these projects.

·         The overall Capital Programme approved by Council on 25th February 2019.

·         Capital funding and future borrowing costs for the existing programme commitments.  The new administration would need to challenge the future planned capital expenditure to bridge the gap at an early stage.

·         Medium Term Financial Strategy for 2019-23 approved by Council on 25th February 2019 and forecast budget gaps for the period.

·         10 Year Capital Strategy 2020-29 approved by Council on 25th February 2019 and impact this had on the future revenue budget gaps to 2028/29.

·         The Council’s current position in relation to financing and potential borrowing requirements for the proposed Watersports Centre in Ilfracombe.

·         Leisure Centre – where we started and the original business plan.

·         Leisure Centre – where we are now in relation to financing the project and the breakdown of potential funding as detailed  ...  view the full minutes text for item 114.