Governance Committee - Tuesday, 8th June, 2021 6.30 pm

Venue: Barum Room - Brynsworthy. View directions

Contact: Corporate and Community Services  01271 388253

Note: From the 7 May 2021, the law requires all councils to hold formal meetings in person. The Council is also required to follow Government guidance and ensure that all venues used are Covid secure and that all appropriate measures are put in place. There are 6 spaces available for members of the public to attend. If you would like to book a place, please contact Corporate and Community Services by 12noon on Friday 4th June 2021 by telephoning 01271 388253 or emailing For track and trace purposes you will be required to provide your name, address and contact telephone number. This data will be held by the Council for 21 days.  

No. Item


Apologies for absence


To approve as a correct record the minutes of the meeting held on 9th March 2021 pdf icon PDF 260 KB


Items brought forward which in the opinion of the Chair should be considered by the meeting as a matter of urgency.


Declarations of Interests.

(Please complete the form provided at the meeting or telephone Corporate and Community Services to prepare a form for your signature before the meeting. Interests must be re-declared when the item is called, and Councillors must leave the room if necessary.)


To agree the agenda between Part 'A' and Part 'B' (Confidential Restricted Information).



Internal Audit Annual Report pdf icon PDF 1 MB

Report by Devon Audit Partnership (DAP) (attached).



External Audit - Audit Plan pdf icon PDF 4 MB

Report by Grant Thornton (attached).



External Audit - Informing the Audit Risk Assessment pdf icon PDF 358 KB

Report by Grant Thornton (attached).




Annual Review of the Committee's Effectiveness pdf icon PDF 401 KB

Head of Resources to report (appendix attached).





Local Government Association's Model Code of Conduct pdf icon PDF 200 KB

Report by the Monitoring Officer (attached).



Additional documents:


Procedure for the Conduct of Investigations pdf icon PDF 203 KB

Report by the Monitoring Officer (attached).



Additional documents:


Anti-Money Laundering Policy pdf icon PDF 240 KB

Report by the Head of Resources (attached).



Whistle-Blowing Policy pdf icon PDF 269 KB

Report by the Head of Resources (attached).



Anti-Fraud, Bribery and Corruption Policy pdf icon PDF 294 KB

Report by the Head of Resources (attached).



Counter Fraud Strategy and Response Plan pdf icon PDF 293 KB

Report by the Head of Resources (attached).



Compensation Payments made under Delegated Powers pdf icon PDF 47 KB

Report by the Customer and Corporate Services Manager (attached).



Additional documents:


Audit Recommendation Tracker pdf icon PDF 479 KB

Report by the Chief Executive (attached).

Plus an additional report by the Internal Audit (attached).


Additional documents:


Work Programme 2021-22 pdf icon PDF 342 KB

To discuss the Work Programme 2021-22 (attached).



Exclusion of Public and Press and Restriction of Documents



(a)      That, under Section 100A(4) of the Local Government Act 1972, the public and press be excluded from the meeting for the following items as they involve the likely disclosure of exempt information as defined by Paragraph 3 of Part 1 of the Schedule 12A of the Act (as amended from time to time), namely information relating to the financial or business affairs of any particular person (including the authority holding that information).


(b)      That all documents and reports relating to the items be confirmed as “Not for Publication”.

PART B (Confidential Restricted Information)


Internal Audit - Cyber Security - Malware and Ransomware

Report by Devon Audit Partnership (DAP) (attached).


Internal Audit - Parking Operations Report

Report by Devon Audit Partnership (DAP) (attached).



Internal Audit - Business Continuity Report

Report by Devon Audit Partnership (DAP) (attached).