Agenda and minutes

RESOLVED that the minutes of the meeting held on 4^th June 2019 (circulated previously) be approved as a correct record and signed by the Chairman.

(Please complete the form provided at the meeting or telephone Corporate and Community Services to prepare a form for your signature before the meeting) Items must be re-declared when the item is called, and Councillors must leave the room if necessary)

The following declarations of interest were announced:

Councillor Fowler              All items – personal interest as a boat owner and Trustee of Ilfracombe Yacht Club.

Councillor Campbell          All items – personal interest as undertook             occasional work for the Landmark Trust (Lundy Island).

Mr Knill                              All items – personal interest as a Trustee of Ilfracombe Yacht Club, Secretary of Ysail and a boat owner.

·         An update on actions completed from previous inspections:

·         Due to the adverse weather the cruise ship due to visit Ilfracombe in August had not arrived

·         The works on the inner steps at Old Quay Head were still ongoing

·         A visit to Bristol had been undertaken to research dock ladders, one solution that appeared to work really well was highly durable and was collapsible, so 2 metre sections could be removed and replaced if repair was needed, and the company that produced this option were based in Holland so a company in the UK was being sought.  The grade II listed inner wall required the careful consideration of colour of materials to be used at present the only option for the ladders was high visibility paint

·         Isolation of the oil tank in the compound work still to be carried out

·         Still waiting for receipt of the laser scan report

·         An update on actions completed from previous inspections:

·         A meeting had taken place with the Environment Agency to discuss acceptable flood gates and also the works already carried out to the flood wall was starting to break up with incoming tides and would need to be redone.

·         The Harbour Master would work with Lynton and Lynmouth Town Council Clerk to get the paperwork organised, to ensure requirements were being met for the Port Marine Safety Code.

RESOLVED that the quarterly designated person audit report be noted.

·         The Harbour Forum was keen for a Water Sports centre to be developed and were disappointed at the news of the funding shortfall but wholly supported any solution that could be found for the provision of a Water Sports facility.

·         Signage warning of Gull attacks was in place and the Forum supported the use of live falconry as a means to deter Gulls in the Harbour.

·         The Harbour Forum appreciated the increase in toilet cleaning rounds and would like to state that the demand on these facilities was great and would be devastating to ever lose them.

·         The Harbour Forum supported the Public Spaces Protection Order.

·         The issue of cigarette butts was being worked on with the creation of a poster showing a storm drain which would highlight where the sea began and where this litter ended up

RESOLVED that the Harbour Board use money from their allocated budget for the steam cleaning of the toilet block at the Harbour.

·         A local certified electrician had looked at the leading lights and made an adaptation which the Trinity House boat had tested and were able to confirm the issue of the line of sight had been corrected.

·         The placement of an anti-graffiti cage was such that the navigation lights line of sight had been blocked.

·         Both Harbours could be maintained for a yearly sum of £1700 if the Board agreed.

RESOLVED that the Harbour Board were happy to agree to the maintenance of Lynmouth and Ilfracombe Harbour leading lights.

·         There was now a Security Advisory Committee members of which would be meeting on 22^nd August 2019 for a talk given by an Officer from the Border Force Agency on anti-terrorism

·         A visit to Bristol had taken place looking at Fender replacement options a quote had come in at £220,000 so other options were being explored.

·         The current Yokohama fenders are the largest size available so replacing the fenders for a smaller size would be a cheaper option.

·         The Cove sustained the most damage to fenders due to trawlers catching on them and pulling them off the wall it was hoped to reschedule a meeting with a company who used composite materials and would maintain and repair damage sustained.

·         Temporary speed bumps had been placed on the Cove, this was a re-introduction to speed inhibition and was a test to see how it worked.  The speed bumps would then be positioned in a permanent position to reduce speeds to 10 miles per hour.

·         There had been a really good take up from local artists to paint the waiting room.

·         A Fullabrook grant of £3,000 had been secured towards the waste shark launching cage.  It was hoped to launch by the end of September 2019.

·         Hele bay fell under the remit of the District Council and a bye law could not be introduced to incorporate it under Ilfracombe.  Buoys could be used to delineate where swimmers were allowed to use the water and so minimise the issue of Jet Skis launching at Hele Bay.  There had been no reports of any physical injuries or near misses.

·         The number of illegal launches had reduced since the introduction of the policy which required users to obtain an identifying permit when launching from Ilfracombe or Bideford.

RECOMMENDED that Mr Bert Gear and Mr Tim Gibbs be appointed as independent members to the Harbour Board to serve a four year term commencing on 25^th November 2019 until 24^th November 2023.