Agenda

Governance Committee - Tuesday, 11th June, 2024 6.30 pm

Venue: Barum Room - Brynsworthy. View directions

Contact: Corporate and Community Services 01271 388253

Media

Items
No.	Item
1.	Apologies for absence
2.	To approve as a correct record the minutes of the meeting held on 11th March 2024 PDF 293 KB
3.	Items brought forward which in the opinion of the Chair should be considered by the meeting as a matter of urgency.
4.	Declarations of Interests. Please telephone the Corporate and Community Services team to prepare a form for your signature before the meeting. Interests must be re-declared when the item is called. A declaration of interest under the Code of Conduct will be a Disclosable Pecuniary Interest, an Other Registrable Interest or a Non-Registrable Interest. If the item directly relates to your interest you must declare the interest and leave the room for the item, save in the case of Other Registrable Interests or Non-Registrable Interests where you may first speak on the item as a member of the public if provision has been made for the public to speak. If the matter does not directly relate to your interest but still affects it then you must consider whether you are affected to a greater extent than most people and whether a reasonable person would consider your judgement to be clouded, if you are then you must leave the room for the item (although you may speak as a member of the public if provision has been made for the public to speak) or, if you are not, then you can declare the interest but still take part).
5.	To agree the agenda between Part 'A' and Part 'B' (Confidential Restricted Information).
	PART A
6.	Review of Chief Officer Salary Levels PDF 316 KB View the background to item 6. Report by the Leader (attached). Additional documents: LGA North Devon Briefing Note , item 6. PDF 382 KB
7.	Internal Audit Annual Report PDF 1 MB Report by Devon Audit Partnership (DAP) (attached).
8.	Compensation Payments Made Under Delegated Powers PDF 302 KB Report by the Head of Customer Focus (attached).
9.	Draft Statement of Accounts 2023 - 2024 PDF 293 KB View the background to item 9. Report by the Director or Resources Deputy Chief Executive (attached) Additional documents: Appendix 1 Draft Statement of Accounts , item 9. PDF 1 MB
10.	Draft Annual Governance Statement 2023 - 2024 PDF 293 KB Report by the Head of Governance (attached). Additional documents: Appendix A Draft Annual Governance Statement 2023/24 , item 10. PDF 373 KB Appendix B Draft AGS Assessment , item 10. PDF 666 KB
11.	Review of the Committee's Terms of Reference PDF 302 KB Report by the Senior Solicitor and Monitoring Officer (attached). Additional documents: Appendix 1 Review of the Committee's Terms of Reference , item 11. PDF 188 KB Appendix 2 Review of the Committee's Terms of Reference , item 11. PDF 189 KB Appendix 3 Review of the Committee's Terms of Reference , item 11. PDF 4 KB Appendix 4 Review of the Committee's Terms of Reference , item 11. PDF 4 KB Appendix 5 Review of the Committee's Terms of Reference , item 11. PDF 208 KB Appendix 6 Review of the Committee's Terms of Reference , item 11. PDF 165 KB
12.	Review of the Planning Code of Conduct PDF 294 KB View the background to item 12. Report by the Senior Solicitor and Monitoring Officer (attached). Additional documents: Appendix 1 Planning Code of Conduct (clean copy) , item 12. PDF 247 KB Appendix 2 Planning Code of Conduct (Tracked) , item 12. PDF 268 KB
13.	Annual Review of the Committee's Effectiveness PDF 267 KB Director of Resources and Deputy Chief Executive to report.
14.	Exemptions to Contract Procedure Rules PDF 20 KB Senior Solicitor and Monitoring Officer to report.
15.	Audit Recommendation Tracker PDF 187 KB Chief Executive to report. Additional documents: Appendix A Audit Recommendation Tracker , item 15. PDF 203 KB Appendix B Audit Recommendation Tracker , item 15. PDF 143 KB Appendix C Audit Recommendation Tracker , item 15. PDF 273 KB Appendix D Audit Recommendation Tracker , item 15. PDF 80 KB Appendix E Audit Recommendation Tracker , item 15. PDF 311 KB EIA Audit Recommendation Tracker , item 15. PDF 455 KB
16.	Work Programme 2024 - 2025 PDF 472 KB To consider the Work Programme 2024 – 2025 (attached).
17.	Report on the Corporate Risk Register PDF 187 KB Report by the Head of Governance (attached).
18.	Exclusion of Public and Press and Restriction of Documents RECOMMENDED: (a) That, under Section 100A(4) of the Local Government Act 1972, the public and press be excluded from the meeting for the following item as it involves the likely disclosure of exempt information as defined by Paragraph 3 of Part 1 of the Schedule 12A of the Act (as amended from time to time), namely information relating to the financial or business affairs of any particular person (including the authority holding that information). (b) That all documents and reports relating to the item be confirmed as “Not for Publication”.
	PART B (Confidential Restricted Information)
19.	Request for Flexible Retirement View the reasons why item 19. is restricted Report by the Director of Resources Deputy Chief Executive (attached).
20.	Corporate Risk Register View the reasons why item 20. is restricted Head of Governance to report.