Agenda and minutes

Planning Committee - Wednesday, 8th September, 2021 10.00 am

Venue: Barnstaple Rugby Club Main Room - Barnstaple Rugby Club. View directions

Contact: Corporate and Community Services  01271 388253

Note: From the 7th May 2021, the law requires all councils to hold formal meetings in person. The Council is also required to follow Government guidance and ensure that all venues used are Covid secure and that all appropriate measures are put in place. There are limited spaces available for members of the public to attend. If you would like to book a place, please contact Corporate and Community Services by 12noon on Monday 6th September 2021 on 01271 388253 or email: For track and trace purposes you will be required to provide your name, address and contact telephone number. This data will be held by the Council for 21 days. 

No. Item


Apologies for absence


Apologies for absence were received from Councillors Fowler, Gubb (substitute Councillor Biederman), Leaver (substitute Councillor Walker) and Tucker (substitute Councillor Hunt).


To approve as a correct record the minutes of the meeting held on 11th August 2021 pdf icon PDF 315 KB


RESOLVED that the minutes of the meeting held on 11 August 2021 (circulated previously) be approved as a correct record and signed by the Chair subject to reference to “The Ward Members (Councillor L. Spear, Councillor D. Spear and Councillor Chesters) addressed the Committee” in minute 42 being amended to the following:


“The Ward Members for Braunton East Councillors L and D Spear and for Braunton West and Georgeham Councillor Chesters addressed the Committee”.


Declaration of Interests

(Please complete the form provided at the meeting or telephone the Corporate and Community Services Team to prepare a form for your signature before the meeting.  Items must be re-declared when the item is called, and Councillors must leave the room if necessary)




The following declarations of interest were announced:


Councillor Hunt – Planning application 73324: Prejudicial interest as the applicant.


Councillor Prowse – Planning application 72836: Prejudicial interest as he was a close friend of the main objector


65448: Land at Westacott, North of A361, Landkey pdf icon PDF 2 MB

Outline Application (With All Matters Reserved Except Access) For Up To 820 Dwellings, Up To 0.28ha Neighbourhood Hub, Up To 1.9ha Employment Uses, Primary School, Community Sports Provision & A Network Of Open Spaces Together With Highways & Other Infrastructure Works (Amended Plans). Report by Lead Planning Officer (attached).


Additional documents:


The Committee considered a report by the Lead Planning Officer (circulated previously).


The Lead Planning Officer advised of the following corrections to be made to the committee report:


·       The area of land edged in blue on the plan showing the site allocation was in the control of the applicant Barwood however it did not form part of this planning application.

·       Section 106 Agreement Heads of Terms and Viability – paragraph 12.3, reference to the “Serviced Primary School site” should state “1.8 hectare” as Devon County Council had requested a total of 1.8 hectare (1.3ha and 0.5ha for expansion) for the new primary school site.


The Lead Planning Officer advised that Matt Collins, Devon County Council Highways Officer was in attendance.


Nick Mathews (representing the applicant) addressed the Committee.


Sue Petters (Assistant Town Clerk for Barnstaple Town Council) advised that Rob Ward was unable to attend and confirmed that she did not wish to address the Committee.


In response to questions, the Lead Planning Officer advised the following:


·       It was proposed that the viability of the scheme would be reviewed half way through the construction of the development.  If the target sales within the viability assessment were exceeded then it was anticipated that a share of the profit would be used to deliver additional affordable housing.  There would not be a “downward review” in relation to the provision of affordable housing and the minimum number of affordable housing units delivered on the site would be 82.

·       The Park and Change parking areas could be used more flexibly for onward travel such as for public transport or traveling by bike to onward destinations.

·       The construction of a new primary school would form part of the phasing plan.  The community hub was at the heart of the scheme, however the key spine road needed to be constructed and survey works for the school needed to undertaken prior to construction works commencing on the new primary school. There would be a quantum of housing delivered first and the school would be delivered at the earliest point in the scheme.

·       Devon County Council Public Health had requested a financial contribution towards the expansion of the existing medical centre provision in the town.  It would not be used for the provision of a new facility. This financial contribution would be released to the NHS at the earliest opportunity.  The Council would work with the NHS in relation to the drafting of the section 106 agreement to tie the financial contribution to a particular scheme.

·       There was no local plan policy in relation to the occupancy of dwellings.

·       The Housing Infrastructure Fund would enable an additional 3% affordable housing units to be provided as part of the development.

·       The community hub would be provided by the developer.  If it could not be provided then section 106 financial contributions would be sought.

·       Due to the uncertainty of the access road being provided through the park, the masterplan would secure a secondary road which would terminate at the boundary  ...  view the full minutes text for item 53.


Adjournment of meeting


RESOLVED that it being 11.29 am the meeting be adjourned for a comfort break and reconvene at 11.36 a.m.


72836: Land off Down Lane, Braunton, Devon pdf icon PDF 733 KB

Erection of two dwellings together with alterations to existing builder’s workshop to be used as ancillary store. Report by Planning Officer (attached).

Additional documents:


Councillor Prowse declared a prejudicial interest in the above application and left the meeting.


The Committee considered a report by the Senior Planning Officer (circulated previously).


RESOLVED that the meeting be adjourned for 2 minutes to enable the officer to obtain a glass of water.


RESOLVED that the meeting be reconvened.


The Senior Corporate and Community Services Officer read out 2 statements received from Cathie Hamilton and Sue Prosper, Love Braunton (objectors) to the Committee.


Ruth McDonough (objector), Gary Baddick (applicant) and Robert Cocker (agent) addressed the Committee.


In response to questions, the Senior Planning officer advised the following:


·       The Highways Officer from Devon County Council was unable to attend the meeting.

·       The Lawful Development Certificate had been approved which lawfully permitted the movement of vehicles from the site.

·       If the application was refused and challenged at appeal, it was likely that the appeal would be lost as the Lawful Development Certificated has been granted.

·       Details of the materials had now been provided and included within the report. The conditions had been amended to reflect the change in materials.

·       Overhead power cables was a matter for consideration by the developer and the applicant would be required to liaise with the appropriate utility provider.

·       The scheme was of a modern design. It was considered that the visual impact would not be harmful to the character of the locality.

·       The transport assessment detailed the number of vehicle movements which had been agreed.

·       The dispute regarding the joint party boundary hedge was a civil matter.


In response to questions, the Senior Solicitor and Monitoring Officer advised the following:


·       The liability to and payment of Business Rates and Council Tax were useful indicators but were not determining factors in the consideration of applications for Lawful Development Certificates. The major consideration was the evidence provided as to the established use of the land.

·       Lawful Development Certificates could be revoked however this was only in rare circumstances if it became clear that the evidence that had been presented was false.

·       The evidence that had been presented was for the storage of materials.


In response to questions, the Lead Planning Officer (MB) advised the following:


·       That the site was within the development boundary of Braunton.

·       It was considered that the application was acceptable in terms of the visual impact, scale, Planning Policy DM04 and the National Planning Policy Framework as detailed in the report.


RESOLVED (6 for, 3 against and 1 abstained) that the application be APPROVED as recommended by the Senior Planning Officer.


73324: Woodside, Middle Marwood, Barnstaple EX31 4EG pdf icon PDF 444 KB

Extension to detached garage to form ancillary accommodation. Report by Planning Officer (attached).


Additional documents:


Councillor Hunt declared a prejudicial interest in the above application and left the meeting.


The Committee considered a report by the Planning Officer (BC) (circulated previously).


RESOLVED (unanimous) that the application be APPROVED as recommended by the Planning Officer.



Appeals Report pdf icon PDF 111 KB

To consider the Appeals Report (attached).


Additional documents:


Councillors D. and L. Spear left the meeting.


The Committee noted a report by the Senior Planning Support Officer (circulated previously) regarding planning and enforcement appeal decisions received since those reported at the last meeting of the Committee.


The Service Manager (Development Management) advised that she would prepare a briefing note for Members in relation to change of use of land and properties for housing.  She advised that the Georgeham Neighbourhood Plan was in the process of being finalised which included a requirement that all new dwellings were occupied by principal residents.