Venue: Crematorium Meeting Room - North Devon Crematorium. View directions
Apologies for absence
Apologies were received from Councillors Cann, Inch and Pennington and
J. Mann – Head of Housing, Planning and Health.
(i) RESOLVED that the minutes of the meeting held on 5th August 2022 (previously circulated) be approved as a correct record and signed by the Chairman.
(ii) Matters Arising. There were no matters arising.
Items brought forward by the Chair
There were no items of urgency.
Declarations of Interest
There were no declarations of interest declared.
To agree the agenda between Part 'A' and Part 'B' (Confidential Restricted Information)
Report by the Crematorium Manager (attached).
The Joint Committee considered a report by the Crematorium Manager (previously circulated).
i) Metals Recycling Charity Award
It was noted:
That nominations had just been sought for the next award with nominations required by 17th March 2023, suggesting that one ‘round’ had been deleted. It was unclear if this would affect the amount of the next award. North Devon Hospice were currently the next anticipated nominee in line with the current rota:
North Devon Hospice
Children’s Hospice SW
Families in Grief
The Crematorium Manager reported that 2 charities could now be nominated and the grant funding split between the two nominated charities.
The Committee noted that Over and Above had responded to the Joint Committee’s request for more detail regarding their application to be considered for an award under the scheme.
It was agreed that:
a) The Over and Above refurbishment of the family facility element of the mortuary facilities project at North Devon District Hospital be added to the list of nominees and be the next nominated project.
Councillor Lovering declared an interest in the above matter as she worked at
the North Devon District Hospital and abstained from voting.
ii) Request To Fund Litter Bin
The Crematorium Manager reported following the request by NDC Councillor Knight that North Devon Council had agreed to fund a new litter bin, the location to be dependent upon the new road layout.
iii) Crematorium Figures
The Cremation figures were noted.
iv) Vandalism Damage
It was noted that the Devon & Cornwall Police had indicated that two suspects were to be interviewed but no arrests made to date. A loss assessor was
reviewing the damage repair costs with a view to seeking an insurance
v) Phase B Works (Garage/Memorial Room)
It was noted that the deadline for tender submissions had been extended by 2 weeks. It was intended to make a decision by end of November with a view to works commencing by the end of January 2023.
vi) Christmas Working
It was noted that the crematorium would remain open for services except for
weekends and Bank Holidays
ix) Medical Referee
It was noted that the National implementation of the Medical Examiner role had
been set for 1st April 2023, eliminating the Medical Referee Role except for an as yet unspecified period of time on a consulting basis to iron out any ‘teething’ issues. The process for authorisation of Cremations had not yet been
announced but it was anticipated the role would fall to the Crematorium
The Crematorium Manager reported that a one off 8% increase (£20.50 per
service) payment had been awarded to the Organist. The current contract
ended in February 2024.
Report by the Treasurer (attached).
The Joint Committee noted a report by the Treasurer (previously circulated) regarding the performance for quarter 2 April to September 2022/2023.
Proposed Dates of Future Meetings
RESOLVED that the following dates for 2023/2024 be agreed:
Friday 9th June 2023 @ 2.30 p.m.
Friday 4th August 2023 @ 2.30 p.m.
Friday 3rd November 2023 @ 2.30 p.m.
Friday 2nd February 2024 @ 2.30 p.m.
To note that the next Crematorium Joint Committee meeting will be on Friday 3rd February 2023 @ 2:30pm
It was noted that the next meeting would be on Friday 3rd February 2023 @