Venue: Crematorium Meeting Room - North Devon Crematorium. View directions
Appointment of Chair 2022/23 (North Devon Council Member)
RESOLVED that Councillor Walker be appointed Chair of the Joint Committee until re-appointments are made in the next municipal year.
Apologies for absence
Apologies were received from Councillors Bulled, Christie, Davis, Y. Gubb,
Phillips and Walker.
Appointment of Vice Chair 2022/23 (Torridge District Council Member)
RESOLVED that Councillor J. Gubb be appointed Vice Chair of the Joint Committee until re-appointments are made in the next municipal year.
To approve the correct record of the minutes of the meeting held on 4 February 2022 (attached). PDF 225 KB
(a) Matters Arising
(i) RESOLVED that the minutes of the meeting held on 4th February 2022 (previously circulated) be approved as a correct record and signed by the Chairman.
(ii) Matters Arising. There were no matters arising.
Items brought forward by the Chair
Gas Contract – It was reported that the gas contract had expired at the end of March and the Crematorium had inadvertently been placed on the default tariff. A new contract had however, now been agreed but the price had tripled.
It was agreed that the implications of the increase be included in the quarter 1 performance report for consideration at the next meeting.
Declarations of Interest
There were no declarations of interest declared.
Crematorium Matters PDF 232 KB
Report by Crematorium Manager (attached)
The Joint Committee considered a report by the Crematorium Manager (previously circulated).
i) Covid Crisis Update
It was noted that the Aspen Chapel was now in use and that there were no other active measures in use other than signage/hand gel provision
ii) Staffing Matters
It was noted:
A) That no appointment had been made to the Bereavement Administrator post following interviews and would be re-advertised.
B) That the Lead Gardener had temporarily become a part-time (3-day) role. Some of savings would be used to ‘buy-in’ extra help during peak workload periods.
iii) Metals Recycling Charity Award
It was noted:
That Families in Grief had been nominated for the next award (July).
All ‘reserve list charities’, previously on the award rota, had been written to seeking re-application requiring strong evidencing their bereavement support.
The current rota was:
North Devon Hospice
Children’s Hospice SW
Families in Grief
iv) Crematorium Figures
The Cremation figures were noted.
v) Garden Improvements
It was noted that Rowan Exit Sails had been received and were awaiting installation and that the Garden Pond had been completed
vi) Larkbear Development – Traffic Management
It was noted that the proposed scheme had been referred back for further
consultation as the agreed change was too significant to be implemented
without further public consultation.
Councillor Cann declared an interest in the above matter as a Member of
vii) Phase B works (garage store/memorial room)
It was noted that the Tender was being produced by the appointed consultants.
viii) Medical Referee
It was noted that the Government had stated that it hoped to introduce the Medical Examiner role in April 2023 removing the crematorium funded Medical Referee role (£18.50 per cremation).
Outturn Report 2021/22 PDF 295 KB
Report by Treasurer (attached).
The Joint Committee considered a report by the Treasurer (previously circulated) regarding the outturn for 2021/2022.
i) That the outturn report be noted
ii) That the reserves and balances as outlined in paragraph 5.1 of the report be approved.
To note that the next Crematorium Joint Committee meeting will be held on Friday 5 August 2022 at 2.30 p.m.
It was noted that the next meeting would be on Friday 5th August 2022 at