Agenda and draft minutes

Agenda and draft minutes

Venue: Crematorium Meeting Room - North Devon Crematorium. View directions

Items
No. Item

17.

Apologies for absence

Minutes:

Apologies were received from Councillors Denton and Renshaw.

 

18.

To approve the correct record of the minutes of the meeting held on 4 August 2023 pdf icon PDF 192 KB

Minutes:

RESOLVED that the minutes of the meeting held on 4th August 2023 (previously circulated) be approved as a correct record and signed by the Chairman.

19.

Matters Arising

Minutes:

There were no matters arising.

20.

Items brought forward by the Chair

Minutes:

There were no items of urgency.

21.

Declarations of Interest

Declarations of Interests. (Please telephone the Corporate and Community Services team to prepare a form for your signature before the meeting. Interests must be re-declared when the item is called. A declaration of interest under the Code of Conduct will be a Disclosable Pecuniary Interest, an Other Registrable Interest or a Non-Registrable Interest.  If the item directly relates to your interest you must declare the interest and leave the room for the item, save in the case of Other Registrable Interests or Non-Registrable Interests where you may first speak on the item as a member of the public if provision has been made for the public to speak.  If the matter does not directly relate to your interest but still affects it then you must consider whether you are affected to a greater extent than most people and whether a reasonable person would consider your judgement to be clouded, if you are then you must leave the room for the item (although you may speak as a member of the public if provision has been made for the public to speak) or, if you are not, then you can declare the interest but still take part).

 

Minutes:

There were no declarations of interest declared.

22.

Crematorium Matters pdf icon PDF 105 KB

Report by the Crematorium Manager (attached)

Minutes:

The Joint Committee considered a report by the Crematorium Manager (previously circulated).

 

i)          Metals Recycling Charity Award

 

It was noted:

 

That North Devon Hospice had been nominated for the next award (probably December 2023) and that Cruse would be the next nomination in line with the current rota.

 

Cruse

Children’s Hospice SW

Families in Grief

North Devon Hospice

 

ii)         Crematorium Figures

 

The Cremation figures were noted. The actual figure for October was 131.

 

iii)        Phase B Works (Garage/Memorial Room)

It was noted that the works would be completed by end of November 2023.

 

iv)        Direct Cremations

 

It was noted that the cremation numbers for the 6-months of operation were:

Direct Cremations

April 2022 -March 2023

April 2023-September 2023

Total

59

115

 

v)         Crematorium Organist

 

It was noted that the Crematorium Organist Contract ended on 4th February 2024 and was being re-tendered for 3 years + 2 year option.

 

vi)        PETROC Intern

 

It was noted that a Petroc student with an interest in horticulture was being supported with a support worker in the next couple of weeks for 400 hours.

 

The Crematorium Manager reported that Jeremy Mann was leaving North Devon Council and that Sarah Higgins would be the new NDC support Lead Officer.

 

In answer to a question, the Crematorium Manager stated the NDC were looking at funding opportunities to provide solar panel at the Crematorium.

23.

Performance Monitoring Quarter 2 2023/2024 pdf icon PDF 423 KB

Report by the Treasurer (attached)

Minutes:

The Joint Committee noted a report by the Treasurer (previously circulated) regarding the performance for quarter 2 April to September 2023/2024.

24.

Proposed Dates of Future Meetings 2024/2025

Recommended that the following dates be agreed:

 

            Friday 7th June 2024 @ 2.30 p.m.

            Friday 2nd August 2024 @ 2.30 p.m.

            Friday 1st  November 2024 @ 2.30 p.m.

            Friday 7th February 2025 @ 2.30 p.m.

 

Minutes:

RESOLVED that the following dates for 2024/2025 be agreed:

Friday 7th June 2024 @ 2.30 p.m.

Friday 2nd August 2024 @ 2.30 p.m.

Friday 1st November 2024 @ 2.30 p.m.

Friday 7th February 2025 @ 2.30 p.m.

25.

To note that the next Crematorium Joint Committee meeting will be on Friday 2nd February 2024 @ 2.30 p.m.

Minutes:

It was noted that the next meeting would be on Friday 2nd February 2024 @

2.30 p.m.