Agenda and minutes

North Devon Crematorium Joint Committee - Friday, 6th November, 2020 2.30 pm

Venue: Virtual - Online meeting. View directions

Note: If you wish to attend the Committee please email : AT LEAST 2 WORKING DAYS BEFORE THE ACTUAL MEETING. This will be a virtual meeting and will be conducted in line with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020. 

No. Item


Apologies for absence


Apologies were received from Councillor Lovering



To approve the correct record of the minutes of the meeting held on 7th August 2020 pdf icon PDF 195 KB



(i)            RESOLVED that the minutes of the meeting held on 7th August 2020 (previously circulated) be approved as a correct record and signed by the Chair

(ii)          Matters Arising – There were no matters arising




Declarations of Interest


There were no declarations of interest declared



Crematorium Matters pdf icon PDF 221 KB

Report by the Crematorium Manager, (attached)


The Joint Committee considered a report by the Crematorium Manager (previously circulated).


(i)         Solar Panels


It was noted that the North Devon Council surveyor working on Crematorium projects had left the authority and that this would cause delays in investigating this and other projects.


(ii)        Covid-19 Crisis Update


It was noted:


a)    That the number of mourners was now set at 30 (statutory limit) which was unlikely to change in the near future.


b)    That Post-funeral events were limited to 15 people with a local decision that a maximum of 6 people were allowed for a witnessed burial of ashes (restrictions due to narrow paths).


c)    That Government legislation in early October allowed a person confirmed as having the Covid-19 virus to travel to attend the funeral of a close relative. Following legal advice and having consulted with the Joint Committee chair, it was decided to decline access to the crematorium as it severely breached the entire safety regime of the site and placed the staff and elderly mourners in particular at great risk.


d)    That Screens had been added to the lectern and stand-alone (family eulogy) microphone to enhance the protection afforded by the current 2-metre distancing.


e)    That some internal staff distancing measures had also been introduced (additional computer, moving a shared printer, an additional rest room) to ensure that in the event a staff member tested positive the entire team would not be required to self-isolate.


f)     That currently any second wave was expected to peak in January/February 2021, but the projected ‘reasonable worst case’ projections were comfortably within the crematorium’s capacity.


g)    That the crematorium had not had any Covid-19 related funerals for over 20 weeks.


(iii)       Achievements


That an entire site/building survey was being conducted in mid-November for the first time since 1966. This would assist with any future works.


(iv)       Metals Recycling Charity Award


That Clarity had been nominated for the next award (January 2021) as previously reported.


Subsequent nomination list:


Calvert Trust

Over and Above (Cancer & Wellbeing Centre)

Families in Grief

North Devon Children’s Holiday Foundation

North Devon Hospice


Children’s Hospice SW

Over and Above (North Devon Hospital – Maternity Unit Bereavement Suite)



That no further additions would be considered prior to February 2022.


(v)        Crematorium Figures


The Cremation figures were noted.


(vi)       Garden Improvements 2020/21


It was noted that the path works would commence on 22 November. Half of the hedge removal works had been undertaken and the fencing works arranged.


(vii)      Larkbear Development – Traffic Management


It was noted that the Traffic order was being drafted but the road layout/restrictions associated with it were not known. Once published the manager would report to members of the Joint Committee and engage in the formal consultation process. The interests of mourners attending a service and the importance of the site as a local resident’s resource would be uppermost in any representations.


(viii)     Cremators – Routine Service


The Crematorium Manager reported that during last week’s routine maintenance of the cremators  ...  view the full minutes text for item 47.


Performance Monitoring Q2 2020/2021 pdf icon PDF 129 KB

Report by Treasurer, (attached)


The Joint Committee considered and noted a report by the Treasurer (previously circulated) regarding the performance for Quarter 2 April to September 2020/2021


Proposed dates of future meetings 2021/2022

Recommended that the following dates be agreed:


Friday 11th June 2021 @ 2.30 pm

Friday 6th August 2021 @ 2.30 pm

Friday 5th November 2020 @ 2.30 pm

Friday 4th February 2022 @ 2.30 pm


Resolved that the following dates for future meetings be agreed:


Friday 11th June 2021 @ 2.30 p.m.

Friday 6th August 2021 @ 2.30 p.m.

Friday 5th November 2021 @ 2.30 p.m.

Friday 4th February 2022 @ 2.30 p.m.


It was noted that the next virtual Crematorium Joint Committee meeting would be on Friday 5th February 2021 @ 2.30 p.m.