(i)            RESOLVED that the minutes of the meeting held on 19^th June 2020 (previously circulated) be approved as a correct record and signed by the Chairman.

(ii)          Matters Arising – There were no matters arising

The Vice Chairman Councillor Cann joined the meeting and took the Chair

i)          Solar Panels

It was noted that due to the Covid 19 crisis there had been no developments

ii)         Achievements

It was noted:

a)           That the Aspen Flower area had been completed and was available for use.

b)         That the crematorium now had five beehives, three of which were this year’s swarm.

iii)        Covid Crisis Update

It was noted:

a)            The crematorium had not had any cases for 4-weeks (report submitted 22.7.2020).

b)            That Government advice regarding places of worship did not relate to the crematorium but did trigger a review of risk assessments. This resulted in the retention of singing as it was recognised the measures and facilities were sufficient to manage the risk.

c)            That the situation was constantly monitored, and previous measures would be re-instated if necessary.

d)            That the current measures were likely to remain in place for the medium term and the Aspen Chapel would be unavailable until the next financial year.

iv)        Metals Recycling Charity Award

It was noted that £10,000 had been awarded to Over and Above (maternity bereavement suite) and the cheque presented by the Chairman and Councillor Lovering on 22^nd July. Clarity had been nominated for the next award (January 2021) as previously reported and the subsequent nomination list was:

Calvert Trust

Over and Above (Cancer & Wellbeing Centre)

Families in Grief

North Devon Children’s Holiday Foundation

North Devon Hospice

Cruse

Children’s Hospice SW

Over and Above (North Devon Hospital – Maternity Unit Bereavement Suite)

Clarity

That no further additions would be considered prior to February 2022.

v)         Crematorium Figures

The Cremation figures were noted and that the average delay from death to service was currently 16 days.

vi)        Garden Improvements 2020/21

It was noted that it was hoped to re-start the approved garden projects in the next few weeks as contractors resumed working.

The cover for the Rowan exit would be reviewed, as the long-term use of the chapel made the work difficult, unless weekend working could be secured.

vii)       Larkbear Development – Traffic Management

It was noted:

a)            That the Crematorium Manager had reported concerns regarding the traffic measures to the NDC Policy Development Committee on 16^th July. A strong view had been expressed that a 2-route access to the crematorium must be maintained, at all times as the single-route via

Gratton Way was untenable.

It had been suggested that a time of day restriction on Old Torrington Road would minimise rush-hour traffic whilst allowing mourners and the hearse access during the day. The proposed access to the link road, which was some years from fruition, would create a second route and allow a review of the Old Torrington Road route.

b)            That the small strip of land needed by Devon County Council for the proposed pavement widening in the vicinity of the crematorium site was available to sell or transfer to their ownership once they applied.

viii)      Christmas/New Year

It was noted  ...  view the full minutes text for item 41.

·         Friday 6^th November 2020 @ 2.30 p.m.

·         Friday 5^th February 2021 @ 2.30 p.m.