Agenda and minutes
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Note: If you wish to attend Council please email memberservices@northdevon.gov.uk by noon Monday 20 July 2020. This will be a virtual meeting and will be conducted in line with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020. Please be aware that when you take part in a virtual meeting your phone number and/or your email address will be visible to councillors and officers of North Devon Council attending the committee but will not be visible to members of the public or others. This is required to allow you to be identified on Microsoft Teams, the software used by the Council to hold virtual committees, and will not be used for any other purpose by the Council. For more information, or to exercise your rights, please see www.northdevon.gov.uk/privacy.
Media
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Virtual meetings procedure - briefing and etiquette Chair to report. Minutes: The Chair outlined the virtual meeting procedure and etiquette to Council and attendees.
The Senior Corporate and Community Services Officer confirmed the names of those Councillors and officers present and advised that members of the public and press were also in attendance. |
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Apologies for absence Minutes: Apologies for absence were received from Councillor Leaver. |
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Minutes:
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Chair's announcements Minutes: The Chair thanked all members of staff and the Senior Management Team for their hard work and way that they had adapted during the Covid 19 lockdown. He also thanked Councillors in their role as community leaders in helping their communities during the lockdown. |
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Business brought forward by or with the consent of the Chair Minutes: (a) Closure of Minor Injuries Units
The Chair invited Councillor Prowse to address Council regarding the continuing closure of minor injuries units.
Councillor Prowse advised that he had been contacted by former Councillor Edmunds due to concern being raised by the residents of Ilfracombe and Ilfracombe Town Council regarding the continued closure of the minor injuries unit in Ilfracombe and the impact this would have on North Devon District Hospital should it remain closed.
Concern was also expressed regarding the closure of other minor injuries units in the Northern Devon area which would have an impact on residents and tourists.
Councillors Roome and Lovering declared personal interests as employees of the NHS.
Councillor Worden advised that as Leader of the Council he and Councillor Biederman as Chair of the Council would write a letter on behalf of the Council to the Primary Care Trust, Devon County Council, Northern Devon Healthcare Trust and One Northern Devon regarding the continue closure of the minor injuries units at Ilfracome, Lynton and Lynmouth and Bideford. The letter would also be signed by all Group Leaders. |
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Replies to any questions submitted by the Public and/or to receive Petitions under Part 4, Council Procedures Rules, Paragraphs 8 and 9 of the Constitution Minutes: There were no questions and/or Petitions submitted by the Public under Part 4, Council Procedure Rules, Paragraphs 8 and 9 of the Constitution. |
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To consider motions of which notice has been submitted by Members in accordance with Part 4, Council Procedure Rules, Paragraph 11 of the Constitution Minutes: There were no motions of which notice had been submitted by the Members in accordance with Part 4, Council Procedure Rules, Paragraph 11 of the Constitution. |
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Declarations of Interest (NB. Members only need to re-declare any interests previously declared at Committee and Sub-Committee meetings if the item is discussed at Council).
Minutes: The following of declarations of interest were received:
Councillor Biederman as Chair gave Councillor Bushell permission to remain in the meeting for item 15 (d), however he would be unable to participate in the vote taken on this matter. |
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Chair's replies to any questions to Council by Members submitted under Part 4, Council Procedures Rules, Paragraph 10 of the Constitution Minutes: There were no questions submitted to Council by Members under Part 4, Council Procedure Rules, Paragraph 10 of the Constitution. |
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Report of the Leader of the Council Report by Leader of the Council (attached). Minutes: Council noted a report by the Leader of the Council (circulated previously) regarding work that had been undertaken since the last Council meeting. |
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Questions by Members Questions to the Leader or the Chair of a Committee submitted under Part 4, Council Procedure Rules, paragraph 10.4 of the Constitution. Minutes: The following questions were submitted in advance of the meeting and responses provided by the Leader were circulated separately:
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Devon County Council/North Devon Council response to the Climate Declaration Lead Member for Climate Change to report. Minutes: The Chair advised that the Lead Member for Climate Change had given her apologies for the meeting and therefore the item could not be considered. The Chair advised that following a previous decision of Council that in future a written report would be produced by the Lead Member for Climate Change and included on the agenda for consideration. |
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Statutory Pay Policy 2020 Report by Human Resources Manager (attached). Additional documents: Minutes: Council considered a report by the HR Manager (circulated previously) regarding the Statutory Pay Policy 2020.
It was moved by Councillor Biederman and seconded by Councillor Worden that the recommendation in the report be adopted.
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Outside bodies |
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Outside Bodies - Report of Appointees Report by Council appointed representatives (attached). Additional documents: Minutes: Council considered and noted the reports from appointees to Outside Bodies (circulated previously).
Council noted that Councillor Hunt advised that reports regarding the outside bodies to which she had been appointed had been submitted and that all future reports include the name of the Councillor appointed to the outside body at the top of the report. |
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Devon Audit Partnership: Partnership Committee To consider the appointment of two Councillors to the Devon Audit Partnership Partnership Committee for the life of Council (NOTE: Councillors appointed must be a member of the Governance Committee and it is recommended that the Chair and Vice-Chair be appointed). Minutes: It was moved by Councillor Worden and seconded by Councillor Yabsley “that the Chair and Vice-Chair of the Governance Committee be appointed to the Devon Audit Partnership Committee for the life of Council”.
RESOLVED that the Chair and Vice-Chair of the Governance Committee be appointed to the Devon Audit Partnership Committee for the life of Council. |
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Trustees of Pilton Charities It is RECOMMENDED that Mr Allan Cameron be appointed to the Trustees of Pilton Charities for the life of Council.
(NOTE: Mr Cameron has been previously appointed by the Council since 2011 and has served as the Council’s representative since that time. Appointees must be a resident of Pilton) Minutes: It was moved by Councillor Phillips and seconded by Councillor Hunt “that Mr Allan Cameron be appointed to the Trustees of Pilton Charities for the life of Council”.
RESOLVED that Mr Allan Cameron be appointed to the Trustees of Pilton Charities for the life of Council.
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Arts Destination South Molton To consider the appointment of one Councillor to the Arts Destination South Molton for the life of Council.
Minutes: It was moved by Councillor Henderson and seconded by Councillor Roome “that Councillor Worden be appointed to the Arts Destination South Molton for the life of Council”.
RESOLVED that Councillor Worden be appointed to the Arts Destination South Molton for the life of Council.
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Report by Chair of Governance Committee Report by Chair of Governance Committee (attached) Minutes: Council considered and noted the half yearly report by the Chair of Governance Committee (circulated previously).
Councillor Roome advised that the Council had now appointed new Internal Auditors, Devon Audit Partnership, who had attended the first meeting of the Committee on 9 June 2020. |
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Minutes of Committees Council is recommended to note the schedule of Committee minutes and approve recommendations as listed below:
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Governance Committee
Additional documents: Minutes: RESOLVED that the following minutes of the Governance Committee (circulated previously) be noted and adopted as follows:
(i) 10 March 2020
(i) 9 June 2020 |
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Additional documents:
Minutes: RESOLVED that the following minutes of the Planning Committee (circulated previously) be noted and adopted as follows:
(i) 12 February 2020
(i) 11 March 2020
(iii) 10 June 2020 |
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Strategy and Resources Committee
Additional documents:
Minutes: RESOLVED that the following minutes of the Strategy and Resources Committee (circulated previously) be noted and adopted as follows:
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