Agenda

Annual, Council - Thursday, 18th May, 2023 2.30 pm

Venue: Barum Room - Brynsworthy. View directions

Contact: Corporate and Community Services 01271 388253

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Items
No.	Item
1.	Election of Chair of Council for 2023/24 The Chair will then take the Declaration of Acceptance of Office. (NOTE: Article 5.8 of the Constitution states that “Neither the Chair of the Council nor the Vice-Chair shall be a Member of the Strategy and Resources Committee”.)
2.	Election of Vice-Chair of Council for 2023/24 The Vice-Chair will then take the Declaration of Acceptance of Office. (NOTE: Article 5.8 of the Constitution states that “Neither the Chair of the Council nor the Vice-Chair shall be a Member of the Strategy and Resources Committee”.)
3.	Apologies for absence
4.	Declarations of Interest (NB. Members only need to re-declare any interests previously declared at Committee and Sub-Committee meetings if the item is discussed at Council).
5.	To agree the agenda between Part 'A' and Part 'B' (Confidential Restricted Information).
	Part A
6.	Appointment of Leader of the Council for 2023/24 To consider the appointment of Leader of the Council for the 2023/24 municipal year.
7.	Appointment of Deputy Leader of the Council for 2023/24 To consider the appointment of Deputy Leader of the Council for the 2023/24 municipal year.
8.	Appointment of Committees PDF 213 KB Report by Chief Executive (to follow) Additional documents: Appendix A Appointment of Committees , item 8. PDF 332 KB
8a	Appointment of Committees and Joint Committees “That the Council appoints Committees and Joint Committees each with the total number of voting Members and Group allocations as shown in Tables 1 and 2 for the 2023/24 municipal year with the terms of reference set out in the Council’s constitution.”
8b	Appointment of Councillors to Committees and Joint Committees “That, as required by section 16(1) of the Local Government and Housing Act 1989, Members be appointed to Committees and Joint Committees in accordance with the names notified to the Chief Executive by each of the Political Groups represented on the Council, to give effect to the approved allocation of seats as determined at (a) above, as set out for the time being in Table 3 circulated at the meeting.”
8c	Appointment of Chairs and Vice-Chairs to Committees and Joint Committees “That the Council appoints Chairs and Vice-Chairs to the Committees and Joint Committees as set out in Table 4 circulated at the meeting for the 2023/24 municipal year.”
8d	Appointments to the Local Government Association and South West Regional Chamber “That the Council appoints Members to the Local Government Association and South West Regional Chamber for the period 2023/24 as set out in Table 5 circulated at the meeting and that these appointments be approved duties.”
8e	Appointments of Members to the Appointments Committee PDF 5 KB “That alternative arrangements be made for the appointment of Members to the Appointments Committee in accordance with the powers set out in 3 Section 17 of the Local Government and Housing Act 1989 and the provisions of the Local Government (Committees and Political Groups) Regulations 1990 and that the alternative arrangements provide that the membership of the Appointments Committee be not politically balanced”.
8f	Appointment of Members to the Joint Planning Policy Committee “That alternative arrangements be made for the appointment of Members to the Joint Planning Policy Committee in accordance with the powers set out in 3 Section 17 of the Local Government and Housing Act 1989 and the provisions of the Local Government (Committees and Political Groups) Regulations 1990 and that the alternative arrangements provide that the membership of the Joint Planning Policy Committee be not politically balanced”.
9.	Appointment of Lead Members PDF 89 KB To consider the appointment of Lead Members.
10.	Appointments to Outside Bodies PDF 287 KB Report by Head of Governance (attached). Additional documents: Appendix A Appointments to Outside Bodies , item 10. PDF 118 KB 2023.05.18 AMENDED Outside Bodies Appointment Reports Appendix , item 10. PDF 118 KB 2023.05.18 Outside Bodies Appointment Reports Appendix Supplementary Document , item 10. PDF 193 KB
11.	Planning Code of Conduct and Review of the Scheme of Delegations PDF 218 KB Report by Senior Solicitor and Monitoring Officer (attached) Additional documents: Appendix 1 Change to Officer Delegations , item 11. PDF 176 KB Appendix 2 Governance Committee Terms of Reference , item 11. PDF 185 KB Appendix 3 Planning Code of Conduct , item 11. PDF 247 KB
12.	Appointment of Independent Person PDF 337 KB Report by Senior Solicitor and Monitoring Officer (attached).
13.	Assistants for Political Groups PDF 289 KB Report by Chief Executive (attached).
	Part B (Confidential Restricted Information) Nil.