Decision details

To waive the request for waiver and award the contract to Gardant Security Limited in relation to the Street Marshal Contract 1.7.24 to 31.7.24

The proposal is that Contract Procedure Rules be waived and approval be given to enter a new contract from 01/07/2024 up to 31/07/2024 with the existing provider on the basis that they have been delivering the service since November 2022 or the last 12 months and have established trusted, invaluable contacts and relationships with NDC staff, Police, businesses and the wider community.

The current provider has been delivering the service since November 2022 as part of the Safer Streets project and have therefore established strong relationships with partners. A new supplier would struggle to get to the same point during the length of this contract.

External funding has just been confirmed (07.06.24) which will allow the service to be extended. However, a new specification and full tender process is required and there is not sufficient time to complete this before the current contract expires.

Due to current levels of antisocial behaviour being experienced by communities in both Ilfracombe and Barnstaple a break in the service is not considered to be acceptable. Continuing the service for an additional month allows the service to be continued and a full procurement exercise to be undertaken for the period of the funding.

With this RFW I include a copy of the specification or brief which has been prepared for this contract and which details the goods, services and/or works which will be provided.

I can also confirm that the contract terms which will be used for this contract will be the Council’s standard terms and conditions for goods and services or (where relevant) works or, where this is not the case, I have sought the approval of Legal Services to the alternative terms and conditions that I propose to use for this contract.

In accordance with the Council’s Contract Procedures Rules, three alternative quotes should be obtained and the lowest quotation should be accepted.

I can confirm that I have sought advice from Legal Services and we have agreed that it is appropriate that this requirement be waived for the following reason(s):

- Obtaining three price quotes is not appropriate