Decision details

Reason(s) for the Decision: We need an Operator for the Artificial Grass Pitch. The land was previously a grass pitch managed by NDC and was therefore not included within the existing Lease or Management Agreement with Parkwood Leisure. The current Lease and Management Agreement end in May 2020, so it would be best to amend the current Lease and Management Agreement by Deed of Variation to include the AGP so that the Management of all facilities is aligned.

Information: Pursuant to paragraph 24.1(d)(e) of the Contract Procedures Rules this contract can be amended under delegated powers where. the “value of the modification (or cumulative modifications where there is more than one) is less than: (i) the relevant procurement threshold provided by the Regulations; and (ii) 10% of the initial contract value for services or supplies contracts … provided also that the modification(s) do not alter the overall nature of the contract”. This is the case here, the initial value of this contract is recorded as £162,703.04 (the modification being £3,000) and therefore the Head of Paid Service, the Chief Finance Officer and/or the Monitoring Officer (or their deputies) have delegated authority to approve this modification.

Parkwood Leisure will make £500 per month as a Management Fee, this will be taken from the income generated by the AGP. Parkwood Leisure will be responsible for all maintenance costs.

To add the new artificial grass pitch to Parkwood Leisure’s existing lease and Management Agreement via a Deed of Variation.

Alternative Options considered and rejected at the time of the decision: We could procure a contractor separately to operate the AGP, but if the tender is not won by Parkwood it would be hard to manage without access to the changing facilities, toilets etc located within the tennis centre. It would also be detrimental to the financial model in the DBOM contract for the new leisure centre if that AGP was not included.