Decision details

FHSF Boutport Street Contract Administrator Role

Decision Maker: Head of Place, Property and Regeneration

Decision status: Recommendations approved

Is Key decision?: No

Is subject to call in?: No


To waive the request for waiver and award the FHSF Boutport Street Contract Administrator Role to W T Hills

Reasons for the decision:

The largest Intervention of the FHSF Project, the redevelopment of 36 and 37 Boutport Street is now out to Tender. The next stage will require the formal appointment of a Contract Administrator. To date this role has been allocated to the Architects, Oxford Architects, support by Myles Clough, as the over reaching Project Manager. However, the scale and intensity of the Boutport Street intervention requires more dedicated support from a CA to bring the internal team, Design Team and Contractor together, to maximise the potential for successful delivery. This decision is also based on lessons learnt from the Pannier Market intervention.

Alternative options considered:

I can also confirm that the contract terms which will be used for this contract will be the Council’s standard terms and conditions for goods and services or (where relevant) works or, where this is not the case, I have sought the approval of Legal Services to the alternative terms and conditions that I propose to use for this contract.

In accordance with the Council’s Contract Procedures Rules, three alternative quotes should be obtained and the lowest quotation should be accepted.

I can confirm that I have sought advice from Legal Services and we have agreed that it is appropriate that this requirement be waived for the following reason(s):

- Received fewer than three price quotes
- Supplier with lowest price quote is not suitable and/or
higher price quote is more suitable

Publication date: 16/11/2023

Date of decision: 11/10/2023

Accompanying Documents: