Decision details

Hire of split bodied RCV for Xmas

Decision Maker: Head of Environmental Enhancement

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Decision:

Request for Waiver and award the contract to: EUROMUNICIPAL LTD for Hire of 3x Split Bodied RCVs

Reasons for the decision:

The proposed contract for the above will be between £5,000 and £74,999.99.

With this RFW I include a copy of the specification or brief which has been prepared for this contract and which details the goods, services and/or works which will be provided.

At Christmas time we usually hire 3 split bodied RCV’s, for the green crews to use to assist with recycling collections.

Alternative options considered:

I can confirm that I have sought advice from Legal Services and we have agreed that it is appropriate that this requirement be waived for the following reason(s):

- Received fewer than three price quotes

I can confirm that, despite non-compliance with the requirement to seek at least three quotes, the award of this contract to the above supplier will be best value for the Council for the following reason(s):

Although we couldn’t get 3 quotes for 3 split bodied RCV’s, we opted for the cheapest quote, from a company we have previously used without issue.

Where quotes were received (option B or C above) please provide summary information below:

Quotation 1:
Does the quotation conform to the provided specification? Y
(If no, please provide detail)
Supplier Name: EUROMUNICIPAL LTD
Quotation Price: £1,250 (1 WEEKS RENTAL)
Quotation Price: £595 delivery charge
Quotation Price: £595 collection charge
Quotation Total: £2,440 X 3 VEHICLES = £7,320

Quotation 2:
Does the quotation conform to the provided specification? Y
(If no, please provide detail)
Supplier Name: CP DAVIDSON
Quotation Price: £1,200 (1 WEEKS RENTAL)
Quotation Price: £725 delivery charge
Quotation Price: £725 collection charge
Quotation Total: £2,650 X 3 VEHICLES = £7,950

Quotation 3:
Does the quotation conform to the provided specification? N
(If no, please provide detail)
Supplier Name: SPECIALIST FLEET SERVICES
Quotation Price: £1,175 (1 MONTHS RENTAL MINIMUM, NOT 1 WEEK: ONLY 1 VEHICLE AVAILABLE)
Quotation Price: £390 delivery charge
Quotation Price: £390 collection charge
Quotation Total:£7,320





Publication date: 18/05/2023

Date of decision: 01/11/2022

Accompanying Documents: