Decision details

Hire of Temporary Baler

Decision Maker: Head of Environmental Enhancement

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


Request for Waiver: Hire of Temporary Bailer from Waste Equipment Supplies Ltd

Reasons for the decision:

Hire of Temporary Baler
The proposed contract for the above will be between £5,000 and £74,999.99.

With this RFW I include a copy of the specification or brief which has been prepared for this contract and which details the goods, services and/or works which will be provided.

I can confirm that, despite non-compliance with the requirement to seek at least three quotes, the award of this contract to the above supplier will be best value for the Council for the following reason(s):
It is the cheapest quote over 24 months and provides the best value for money. Waste Eqpt only quoted for 2 years, where as Middletons quoted for 12 months and 24 months. If we exceed the agreed period, Middletons will charge a fee of £3640 per month. Meaning that if we went with Middletons for 12 months and it over ran by two months, the contract would be more expensive than Waste Eqpt Supplies.

Alternative options considered:

I can confirm that the contract terms which will be used for this contract will be the Council’s standard terms and conditions for goods and services or (where relevant) works or, where this is not the case, I have sought the approval of Legal Services to the alternative terms and conditions that I propose to use for this contract.

In accordance with the Council’s Contract Procedures Rules, three alternative quotes should be obtained and the lowest quotation should be accepted.

I can confirm that I have sought advice from Legal Services and we have agreed that it is appropriate that this requirement be waived for the following reason(s):

- Received fewer than three price quotes

Publication date: 18/05/2023

Date of decision: 01/11/2022

Accompanying Documents: