Decision details

Purchase of 3 x low chassis vans for recycling collections

Decision Maker: Chief Executive

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: No


We have attempted to purchase these vehicles through existing frameworks and via a tender using the Supplying the Southwest Portal. Both these options failed to produce the vehicles within the budget or timeframe required. So we have tried looking on existing forecourts to see if any van sales companies have vehicles in stock.


To urgently grant a waiver from the Council’s Contract Procedure Rules to allow the purchase of vehicles without going through a tendering process and without use of a framework.


Reasons for the decision:

I have identified this supplier (Maxi Mover), which has 3 vans arriving in the next 4 weeks. If we don’t confirm that we want to buy these vehicles shortly they will be sold to other buyers. So we want to secure the purchase of these vehicles which will give us 3 small vehicles to bolster the recycling fleet, and being low chassis will reduce the health & safety risk of loaders having to load above head height.


These 3 vehicles are scheduled to be replaced and are not additional vehicles.


Alternative options considered:

I have searched the internet looking for low chassis vans to buy off the forecourt and I could only find one supplier that did have 3 vehicles available (Maxi Mover).




Interests and Nature of Interests Declared:


Urgent item?: Yes

Publication date: 17/05/2022

Date of decision: 11/05/2022

Accompanying Documents: