Decision details

Extending the contract allows NDDC to modify the existing “in cab” technology that has been set up successfully with Bartec Auto ID Ltd, with interoperability between the new and existing technology guaranteed. Interoperability could not be guaranteed with a new supplier (if appointed). An extension of the existing contract with slight modifications was more efficient than tendering for a new contract with a different supplier or a new framework tendered contract with Bartec. The supplier name change is due to an internal company restructure/merger and this has been documented using a novation of contract.

Information: The above decisions have been taken using powers reserved under paragraphs 24.1 A, B and C of the council’s contract procedure rules.

Financial Implications: (NOTE: Please state if there are any financial implications. If so, state if there are sufficient funds within the agreed budget. If there are not sufficient funds, please state how the decision will be financed)

Contract price increase from £34,950 to £51,590 is covered using funds previously agreed in a PAG bid.

To extend the contract with Bartec Auto ID Ltd by 12 months. To vary the contract to allow for the inclusion of additional software, hardware and additional licences and maintenance. This will increase the annual value of the contract from £34,950 to £51,590. To novate the contract to acknowledge the supplier company name change from Bartec Auto ID Ltd to Bartec Municipal.

Tendering for a new supplier was considered but rejected due to concerns relating to the compatibility of any new systems with our existing system and fleet vehicles.